Company Secretary Service

Legally all limited companies in Hong Kong must have a Company Secretary that is usually resident in Hong Kong. If the company has a single director he/she must not act as Company Secretary.

The Company Secretary role is responsible for ensuring compliance. Our Company Secretary Service can provide nominated Company Secretaries and registered branch offices.

Our service delivers your company’s daily operations together with relevant legislative compliance. We assist with preparing company accounts, notifying authorities of changes in corporate structure and completing registrations and annuals returns.

We provide bespoke, professional quality secretarial service plans allowing our clients to focus on business development rather than paperwork. This can also include a full range of secretarial services including virtual and serviced offices. Speak to one of our expert consultants to find out more about our virtual and serviced office plans.

Hong Kong Company Secretaries

Our Company Secretary Service undertakes the administrative management of our clients’ businesses so that they can work effectively alongside Hong Kong regulations.

Board and General meetings

We ensure Board and general meetings are fully compliant with regulations for Hong Kong limited companies. We attend and prepare minutes for the general meeting of shareholders and Directors’ Board meetings. We issue, under the direction of the Board, notice to entitled shareholders and the Board to attend meetings.

Statutory returns

Our specialist knowledge of Hong Kong legislation ensures that our clients meet all the statutory requirements regarding reporting of their business. We file annual returns on their behalf to the Registrar of Companies. We also file changes in shareholder and director information to the Companies Registry in accordance with regulations. We also report on specific activities or transactions such as change of capital or asset mortgages to comply with Hong Kong regulations.

Shareholder monitoring and communication

Our service can manage shareholder relations including communications, documentation issuing, dividend and interest payment and more.

Accounting, reporting and administrative management

Our expert team is skilled in supporting clients to produce their annual report, accounts and Director’s report. We maintain strategic administrative records including shareholders list, register of directors and secretaries, mortgage register, meeting minutes and more.

Company constitution

We work with clients to ensure that the organization complies with its constitution. This includes drafting adding amendments as required. MarbleConsultants can create a tailored Company Secretary plan to meet your company’s compliance needs to work successfully in Hong Kong.

Frequently Asked Questions